Accounting Assistant

£15,580pa, Full time
Based in Gloucester
Reporting to Director of Finance and Administration

We need an enthusiastic Accounting Assistant to provide the Trust with:

  1. a purchase invoice processing service, and
  2. assistance with the routine accounting entries which provide the basis of the Trust's financial and management accounting processes.

Responsibility for Staff:  None
Financial Responsibilities:  None

Tasks and Responsibilities

Purchase Ledger

  • Logging and checking purchase invoices on receipt
  • Ensuring invoices are authorised at the right level
  • Checking authorisations and coding
  • Entry of invoice details into Sage MMS general ledger system
  • Reconciliation of suppliers' statements

Sales Ledger

  • Raising sales invoices for all customers
  • Checking details and coding for all invoices
  • Entry of invoice details onto Sage MMS general ledger system


VAT Return

  • Preparation of the monthly VAT return from reports from Sage MMS
  • Reconciliation of VAT return to nominal ledger

Cash Book

  • Cash handling, counting and reconciliation
  • Entering cash receipts and payments to Sage MMS

Nominal Ledger

  • Input of monthly journals to Sage MMS
  • Running Sage reports as requested by managers
  • Reconciliation of payroll-related and other balance sheet accounts

Other
Assisting with other tasks within the section as required within the competency of the postholder.

Challenging Aspects of the Job

To provide accurate and timely financial services, and to support colleagues and customers in the provision of an effective and efficient finance function.

Working Contacts

Internal:  Administrative staff in all three museums and four fundraising organisations, the Finance team, Director of Finance, Chief Executive

External:  The Trust's suppliers and customers

Knowledge Skills and Abilities

Essential (E), Desirable (D)

  • Experience of purchasing and sales ledgers at transactions level (E)
  • Working experience of Excel/Word (E)
  • Ability to use a computerised accounting programme, preferably Sage (E)
  • Understanding of a chart of accounts and accounting transactions (E)
  • Background understanding of VAT processes (E)
  • Ability to be flexible and work within a team (E)
  • AAT or Part Qualified or equivalent experience (E)
  • Experience of producing a VAT return (D)

Apply

By CV to Peter Juniper, Director of Finance and Administration.

Closing date

5 August 2011

More information

Contact Peter Juniper 01452 318226